What To Include On Your Information Sheet

Hamish Shephard
Last updated: 24th May 2022

Starting to put together your wedding invitation suite? Then a big well done from us because that likely means you’ve sorted your Guest List – and that’s no mean feat! Now, if you haven’t already, you’ll want to take a look at our introduction to your wedding stationery and start off by getting to grips with all the different items you’ll need. Done that? Then read on to learn all about your wedding information sheet.

Psst! Need to know where to send your invitations? Try using our handy Address Collector to sort it all out in just one click.

What Is Your Wedding Information Sheet For?

Well, as we always say, your wedding is the celebration of the century – and while that means tons of fun, it also means lots of logistics! Since your wedding invitations only include the very basics (date, time, location), your wedding information sheet lets your guests know everything else: how to get to the venue, where they can stay, what they should wear… Plus, it lessens the chance that you’ll have to field a ton of last-minute queries on the day!

Bridebook.co.uk- order of service written on a blackboard
By Guy Hearn

What Information Should You Include On Your Wedding Information Sheet?

Well, every wedding is different – so your wedding information sheet will be specific to the details and requirements of your own wedding. The easiest thing to do is to put yourself in the shoes of one of your wedding guests and think about what questions they might have! To get you started, here are a few things we’d expect to find on most information sheets:

1. Directions

Always include directions to your ceremony and/or reception venue. You may also want to include maps of surrounding area for guests who aren’t familiar with the location. Bonus points if you throw in a list of local attractions and your recommendations for any guests combining your wedding with a getaway!

Psst! If you’re still looking for the perfect place to tie the knot, why not use our Venue Search Tool?

2. Transport Links And Taxis

It’s always helpful to add a list of transport links (eg. the closest train station, the best airport to fly into) for guests who don’t drive or are coming from further afield. It’s also a good idea to provide your guests with the contact details of local, reputable taxi firms or the details of any nearby car parking.

Bridebook.co.uk- guests sitting on hay bells
By Weddings Vintage

3. Accommodation

It’s more likely than not that at least a few of your guests will want to stay nearby so make sure to offer them a few recommendations for accommodation. If you’re not sure, ask your wedding venue where they recommend guests stay. And if you can, why not reserve a few rooms at a local hotel or bed and breakfast in advance? That way, you’ll know they’re not fully booked and you can just let your friends know to mention your name to secure a room.

4. Dress Code

If your wedding has a dress code, you will most likely have included it on your invitation – but now’s your chance to go into a bit more detail. For example, if you’re getting married in a marquee, you might want to let your guests know they’ll need “lawn-friendly” shoes. Or if you’re planning an outdoor ceremony in mid-winter, make sure to mention to your guests that they’ll want to pack their mittens!

5. Children

Are you planning on having children at your wedding? Your wedding invitation will most likely indicate in some way if you’re planning a “child-free” wedding but it’s always worth reiterating on your information sheet to make sure everyone’s got the message! If you will be including children but you’ve made any special arrangements (eg. providing a crêche), here’s where to go into detail.

cards and gifts table with a suitcase
By Guy Hearn

6. Presents

If you’re nervous about mentioning your gift list – don’t be! If you don’t put the details of your gift list on your wedding information sheet, your guests will just ask you directly instead. Or, if you want to be a little more subtle, you could always have your gift list details printed separately onto small cards you can slip into your envelopes alongside your invitations.

7. The Bar!

If you already know you’ll be having a cash bar, now’s a good time to let your guests know. Make sure to let them know any extra details too, like which cards the bar accepts and whether or not they’re cashless. 

Psst! If you need some help deciding between an open bar and a cash bar, check out our guide to wedding alcohol here.

8. Carriages

Ever struggled to get everyone out at the end of a house party? Well, “Carriages” is an easy way to avoid that happening at your wedding! It lets your guests know the latest time by which they’ll need to leave the venue. Including it on your information sheet means they can make arrangements for getting home in advance.

9. The Day After

Are you planning activities for the day after? Whether you’ll be hosting brunch or organising a golfing trip, let your guests know the details so they can plan accordingly.

Of course, you don’t have to send out an information sheet – and not all couples do. A great alternative – whether it’s because you want to cut costs or reduce waste – is to set up a wedding website and include the URL on your invitations. Then you can host all the above information there – and update it for everybody any time. Make sure to include your contact details, as well as those of your best (wo)man or maid/man of honour, so that your guests can ask any additional questions.

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